Free Calendly QR Code Generator

Calendly is one of the most popular appointment and meeting scheduling software out there, holding 32.7% of the market share.

Its simple interface and the ease of rescheduling contribute to its popularity.

One thing that adds to the functionality is the QR Code for event bookings. Organizers can simply create a QR code for their event link and place it on their marketing collateral for easy bookings.

If you want to create a Calendly QR Code to simplify event bookings, read on to know how.

What is a Calendly QR Code?

A Calendly QR code is a scannable code that links directly to your Calendly booking page or a specific event. When someone scans the QR code with their phone, they are taken straight to your scheduling page, where they can book a meeting with you.

Creating a Calendly QR code makes scheduling faster and easier by eliminating the need to share links manually. Instead of searching for a booking page, people can simply scan the QR code and book a meeting instantly. It works well on business cards, email signatures, social media, and event materials, making it easy to connect with clients, partners, or attendees. 

How to generate a QR Code for Calendly events and profiles

You can generate your Calendly event QR Code directly from the mobile app. For this:

1. Tap on the “Event Types” tab.
2. Choose the event you want to create a QR code for (e.g., a 30-minute meeting).
3. Tap the “Share” button (usually a share icon or three dots next to the event).
4. Select “QR Code” from the sharing options.
5. Calendly will generate a QR code for your selected event.
6. You can either save the QR code as an image or share it directly via email, messages, or social media.

However, the same method doesn’t apply to desktops. Also, the QR Code generated is not customizable. You can follow the below steps to create a QR Code for Calendly events and profiles.

Step 1: Copy your Calendly link

Log in to Calendly and find the link you want to use:

For your profile: Copy your main scheduling page link (e.g., https://calendly.com/yourname). You can right-click and copy your profile link, which is available immediately under the Events types tab. 

Note, if you want to change your profile link, you can go to your name icon on the top right corner and click on “My Link.” 

For a specific event: Open the event type and copy its unique link (e.g., https://calendly.com/yourname/30min). 

You can also click on the event card and get the shareable link by clicking on the link icon.

You can also select the “Share” button next to the link icon to copy your Calendly event link.

Note: Calendly Pro users can generate a QR code directly from the Calendly platform. However, this QR code is not customizable.

Step 2: Create your Calendly QR Code

Go to The QR Code Generator.

• Paste your Calendly profile or event link into the provided field.
• Select “URL” as the QR type.
• Paste your link in the input field.

Note, To add a logo or track scans, you need to create a free account and log in. You can also create a dynamic QR code for free, which allows you to update the link later without changing the QR code itself.

Step 3: Customize your QR code

The QR Code Generator allows you to:

• Change the color to match your branding.
• Add a logo, such as your company logo or profile picture.
• Adjust the design for a more professional look.

Step 4: Test your QR code

Before using the QR code, scan it with your phone’s camera to ensure it correctly opens your Calendly page.

Step 5: Download your QR code

Once tested, download the QR code in a suitable format:

• PNG: Best for digital use, such as emails or websites.
• SVG: Ideal for high-quality prints like brochures and business cards.

Different ways to use Calendly QR Codes for individual events

Using Calendly QR codes for individual events makes scheduling easier and more accessible. Here are some creative ways to use them:

Business and networking use cases

• Business cards: Add a QR code linking to a specific event, such as a 30-minute consultation.
• Email signatures: Make scheduling just one scan away for clients or partners.
• LinkedIn posts: Share a QR code in linkedin post or article to let people book a call instantly.
• Proposals and decks: Embed a QR code in presentations or documents for direct booking.
• Website and landing pages: Place a “Scan to Book” QR code on your contact page.

Events and conferences

• Event booths: Display a QR code for attendees to schedule follow-up meetings.
• Webinars and online events: Include a QR code on slides for attendees to book a private session.
• Printed flyers and banners: Share a printed physical QR code at conferences for networking.
• Name badges: Put a QR code on your badge to let people book a one-on-one meeting.

Offline and print marketing

• Brochures and pamphlets: Include a “Scan to Schedule” option in your marketing materials.
• Storefront and office signage: Let walk-in visitors schedule an appointment via QR code.
• Direct mail campaigns: Add QR codes to postcards or letters for instant booking.

Internal and team usage

• Employee onboarding: Use QR codes to book training or mentorship sessions.
• Customer support: Provide a QR code for scheduling technical or support calls.
• HR and recruitment: Let candidates schedule interviews via a QR code on job listings.

How can QR Codes help increase productivity and make event bookings easy?

QR codes can significantly increase productivity and streamline event bookings by reducing manual tasks, minimizing scheduling conflicts, and making the booking process more efficient. Here’s how:

1. Instant scheduling and reduced back-and-forth communication

QR codes eliminate the need for email chains and phone calls to schedule meetings. Instead of exchanging availability, users can scan a QR code and book a time instantly.

2. Faster access to booking pages

Instead of searching for a booking link, attendees can scan the QR code on a flyer, business card, or presentation slide and schedule an appointment immediately. This reduces friction and improves user experience.

3. Minimized no-shows with automated reminders

When someone books through a QR code, they often receive automatic confirmation emails and reminders. This reduces missed appointments and improves event attendance.

4. Seamless integration with offline and online marketing

QR codes bridge the gap between physical and digital spaces. Whether on a printed brochure, an event banner, or an email signature, they make it easy for potential attendees to take immediate action.

5. Easy tracking and analytics

Businesses and event organizers can track how often a QR code is scanned and where it is most effective. This helps refine marketing strategies and improve engagement.

6. Contactless and efficient event management

At conferences or networking events, QR codes allow for quick, contactless scheduling of follow-up meetings, saving time for both attendees and organizers.

7. Scalability for large events and teams

For organizations managing multiple events or team members, QR codes can be assigned to different event types or individuals, making it easy to coordinate multiple schedules efficiently.

Frequently asked questions